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FQE Coordinator

Our elevators, escalators, and moving walks safely transport more than two billion of us up and down buildings and across transportation hubs every day. As part of the Schindler team, you'll discover meaningful work that enhances quality of life for communities, and contribute to making places more accessible, inclusive, and sustainable for all. By joining us, you don't just become part of our success story; you help shape the future and continue our rich legacy that started back in 1874.

Your Main Responsibilities

The FQE Coordinator will perform a variety of administrative functions to support CAT 5 / CPSI 5 (Confirmation of Periodic Safety Inspections) testing in support of staff manager and other department personnel.

• Schedule required daily testing and manage the updates of SAP documents in concert with required AHJ (Authority Having Jurisdiction) documents.
• Handle confidential information in a professional and discreet manner.
• Coordinate and arrange with customers, other Schindler departments and local District office and AHJ required SAIS (Schindler Acceptance Inspectance Standard), CAT 5 and CPSI 5 testing schedules.
• Publish schedule for Testers performing the work, local office and FQE personnel.
• Make necessary arrangements with municipal building departments for inspection as required by local ordinance.
• Coordinate both the SAIS and CPSI 5 into one schedule.
• Coordinate delivery of test weights where applicable.
• Establish, maintain, and update data files for the department in SAP weekly.
• Create PO's for purchases.
• Maintain Calibrated instrument Database and assist with shipment and Coordination or tooling.
• Maintain required Safety equipment for Product Safety Inspectors and Product Safety Leaders.
• Maintain Inventory of common components (batteries, data tags, misc. replacement parts).
• Maintain SAP data entry and track violations to closure, where applicable.
• Manages work orders in SAP as necessary.
• Provide day to day direction as needed to ensure back up plans are available when scheduled activities get cancelled.
• Make required entry into the Warranty tracker Database.
• Make required data entry into Learning Management System for recording required safety training.
• Ability to prepare report such as : job tracking reports, SAP reports, etc., as requested or required by department or management and in accordance with Best Demonstrated Practice.
• Generates reports on an ongoing basis in SAP for open violations, OIL's (open item lists) relating to the scheduled SAIS and CPSI 5 tests.
• Maintain all necessary schedules as well as provide data entry support of field service paperwork via SAP system.

What You Bring

High School Graduate Business School or Secretarial Degree preferred Experience supporting a department head Experience in an Administrative Assistant role Previous experience with an international company Proficient in MS Office (i.e., Word, Excel, PowerPoint)

What's In It For You?

We Elevate Your Career

Become part of our team, help us enhance quality of life and drive innovation while raising the bar for safety and sustainability. We value your diverse skills and perspectives as together we shape the sustainable cities of today and tomorrow.

Don't meet every single requirement? If you're excited about this role but your experience doesn't align perfectly with the qualifications listed in the job description, we encourage you to apply anyway! You may just be the right candidate for this or other roles!

Are you ready to embark on a new journey? Join #TeamSchindler! Our Core Values :

At Schindler Group we value inclusion and diversity, and practice equity to create equal opportunities for all. We endeavor that all qualified applicants will receive consideration for employment without regard to age, race, ethnic background, color, religious affiliation, union affiliation, gender, gender identity, sexual orientation, marital status, national origin, nationality, genetics and health, disability or veteran status.

Any unsolicited application from Recruitment Agencies is deemed to be rejected and does not constitute in any manner an offer from a Recruitment Agency.