Social services specialist serp_jobs.h1.location_city

Office Services Specialist

This position provides direct service to the residents and visitors of Virginia Beach by serving as the main receptionist and general administrative support in our very busy Environmental Health (EH) divisions. At this location there are three full time clerical support staff to assist the EH Manager, four EH Supervisors and 19 EH Specialists. Responsibilities include utilizing established policies and procedures, provides program and office support to a work unit including general office and administrative support. Characteristic duties include : routine office and administrative responsibilities, scheduling meetings, takes and transcribes meeting minutes, prepares correspondence, maintains records, orders supplies, and answers questions regarding program services offered. The incumbent typically serves as the first point of contact for a program or work unit and directs inquiries to the appropriate office, division or resource, explains established procedures and practices. May be responsible for maintaining timesheets and entering time / leave taken into timekeeping / payroll system for assigned program area Benefits : The Virginia Department of Health offers 12 paid holidays, medical, dental, vision and life insurance, retirement plans (including 401a Cash Match and 457 Deferred Compensation Plan) as well as sick, family / personal, and annual leave.

Minimum Qualifications

Knowledge of office and administrative principles and practices Working knowledge of word processing and spreadsheet software applications Ability to interpret and follow established procedures and guidelines Ability to communicate effectively with internal and external customers, verbally and in writing Considerable skill in the operation of standard office equipment

Additional Considerations

Experience in office setting specific to program area Experience working in public health or diverse population Bilingual (Spanish and English) Fiscal / Billing Experience

Contact Information

Name : Cydnee Stuckey

Phone : 757-278-6692

Email : Cydnee.stuckey@vdh.virginia.gov

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.

Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer