Real estate administrative assistant serp_jobs.h1.location_city

FLSA Status : Non-Exempt

Location : Midland Office / In Office Position

Schedule : Monday-Friday | 40 hours / week

Position Overview :

XRI  is seeking a highly motivated Administrative Assistant III to provide advanced administrative and clerical support to department leaders and staff, ensuring efficient office operations. This role requires a high level of organizational skills, professionalism, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

The Administrative Assistant III serves as a key point of contact within the office, handling sensitive information and supporting various administrative functions.

Role / Responsibilities :

• Greet visitors and staff with professionalism and courtesy.
• Maintain a clean, organized reception area that reflects company standards.
• Manage visitor logs and monitor building entry in accordance with security protocols.
• Provides support for visiting employees, including assistance with travel and transportation arrangements as needed.
• Set up workstations / offices for new employees, ensuring readiness prior to first day of employment.
• Handle mail and deliveries, including sorting, distributing, and scheduling courier pickups.
• Responsible for onboarding tasks such as welcome materials, ordering name plates, badges, fuel fobs, and business cards, along with additional related duties as assigned.
• Provide comprehensive administrative support to executives, managers, and departmental staff, including scheduling meetings, managing calendars, and coordinating travel arrangements.
• Prepare, edit, and distribute correspondence, reports, presentations, and other documents with a high degree of accuracy and professionalism.
• Oversee general office operations, including ordering supplies, maintaining office equipment, and ensuring a well-organized workspace.
• Maintain confidential files and records, ensuring compliance with company policies and privacy regulations.
• Identify opportunities to improve office processes and implement best practices to enhance efficiency.
• Participate in, organize, and track progress on departmental and cross-functional projects, ensuring deadlines and deliverables are met.
• Assist with project documentation, compile project reports, and facilitate communication between project teams and stakeholders.
• Partner with Building Management team for office maintenance requests, building access, and parking permits.
• Perform other duties and special projects as assigned by management.

Qualifications :

Physical Requirements :

WHAT WE CAN OFFER YOU