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Proposal coordinator • san jose ca

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Proposal Specialist

Proposal Specialist

Flagship Facility ServicesSan Jose, CA, US
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It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business. The pay rate for this position is : $75,000 to ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Proposal Specialist

Proposal Specialist

Flagship Facility Services, IncSan Jose,CA
serp_jobs.job_card.full_time
You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients.Hybrid 3 days in off...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Commercial Business Intelligence & Proposal Management Intern

Commercial Business Intelligence & Proposal Management Intern

Bloom EnergySan Jose, California, USA
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First review of applicants is November 7 2025.All applicants who apply by this date will be reviewed.Applications after this date are reviewed as necessary. This is a 10-week internship starting Jun...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Proposal Center Manager

Proposal Center Manager

NVIDIARemote, CA, US
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NVIDIA has been transforming computer graphics, PC gaming, and accelerated computing for more than 25 years.It’s a unique legacy of innovation that’s fueled by great technology—and amazing people.T...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Senior Proposal Specialist

Senior Proposal Specialist

San Jose StaffingSan Jose, CA, US
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CDM Smith is seeking a creative and persuasive writer to join our North Group marketing team.If you are a creative thinker and enjoy collaborating with teams to lead the development of compelling w...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_less
Proposal Writer

Proposal Writer

VirtualVocationsSanta Clara, California, United States
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A company is looking for a Proposal Writer III.Key Responsibilities Write and edit proposal sections in response to government solicitations Collaborate with technical and subject matter experts...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Administrative Coordinator

Administrative Coordinator

Ascend Talent SolutionsSan Jose, CA, US
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Our client is seeking a Tenant Services Coordinator to join their team temp to hire.This is an onsite position in San Jose. The Tenant Services Coordinator is responsible for supporting property ope...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Senior Proposal Specialist

Senior Proposal Specialist

California StaffingSan Jose, CA, US
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CDM Smith is seeking a creative and persuasive writer to join our North Group marketing team.If you are a creative thinker and enjoy collaborating with teams to lead the development of compelling w...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Billing Coordinator

Billing Coordinator

Critical MassSan Jose, California, United States
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Financial Analytics Team to manage and oversee the billing processes.Your primary duties include preparing and issuing invoices, tracking and recording payments, resolving billing disputes, generat...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Clinical Coordinator

Clinical Coordinator

Davita Inc.Santa Clara, CA, United States
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Lawrence Expressway Ste 18, Santa Clara, California, 95051-5197, United States of America.DaVita is hiring a Clinical Coordinator to lead outpatient dialysis care for patients with end-stage renal ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
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Conference Room Coordinator / Events Coordinator

Conference Room Coordinator / Events Coordinator

UrsusSanta Clara, CA, US
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Conference Room Coordinator / Events Coordinator.Schedule and coordinate room bookings for internal and external meetings, ensuring availability and adherence to company policies.Coordinate with team...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Proposal Manager Staff - IV (level 4)

Proposal Manager Staff - IV (level 4)

Lockheed MartinSunnyvale, California, United States
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Protecting what matters most is the mission that matters most.Space is a critical domain, connecting our technologies, our security and our humanity. While others view space as a destination, we see...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Practice Coordinator

Practice Coordinator

LifeStance HealthSan Jose, CA, United States
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At LifeStance Health, we strive to help individuals, families, and communities with their mental health needs.But we make it happen with the best team in mental healthcare.Thank you for taking the ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Proposal Writer

Proposal Writer

SmithRxSan Jose, CA, US
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SmithRx is a rapidly growing, venture-backed Health-Tech company.Our mission is to disrupt the expensive and inefficient Pharmacy Benefit Management (PBM) sector by building a next-generation drug ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Coordinator

Coordinator

TradeJobsWorkforce95106 San Jose, CA, US
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Key Job Functions : Processes all store shipments and administers recall.Ensures maintenance and housekeeping of stockroom. Job Duties : Maintains a neat, organized and well-stocked back room.Compli...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Event Coordinator

Event Coordinator

TradeJobsWorkForce95109 San Jose, CA, US
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Identify the client’s requirements and expectations for each event.Liaise with vendors, exhibitors, and stakeholders during the event planning process to ensure everything is in order.Manage all ev...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Activity Coordinator

Activity Coordinator

Belmont Village SunnyvaleSunnyvale, CA
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Belmont Village Senior Living, you will plan, organize and implement specialized activities for a group of seniors with cognitive disabilities living within our Assisted Living and Memory Care comm...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Project Coordinator

Project Coordinator

The Krazy Coupon LadySan Jose, CA, US
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The Krazy Coupon Lady (KCL) is a female-founder-owned publisher on a mission to be a shopping non-negotiable, unapologetically helping our readers maximize their money, and seize the deal.Our team ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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EBX Coordinator

EBX Coordinator

Cynet SystemsSan Jose, CA, US
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Responsibilities : Maximize the success of the EBX team, wearing multiple hats, and assisting the Briefing Program Managers with customer and partner-facing meetings. Maintain timely and accurate rec...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Proposal Specialist

Proposal Specialist

Flagship Facility ServicesSan Jose, CA, US
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Flagship Proposal Specialist

It's fun to work in a company where people truly BELIEVE in what they're doing! We're committed to bringing passion and customer focus to the business.

The pay rate for this position is : $75,000 to $85,000 per year.

Job Summary

Flagship's proposal specialist is responsible for the management of activities and stakeholders associated with the development of proposals. The proposal specialist will provide leadership and direction to cross-functional teams assigned to work proposal efforts, ensuring that the proposal response is compliant, compelling, and completed on schedule.

Job Description

You will be part of the Marketing team and work closely with our designers and content creators to craft responses that will help us win new business and retain current clients.

Benefits :

  • 2 weeks vacation
  • Medical, vision, dental
  • Pet insurance
  • Opportunities for advancement
  • Hybrid 3 days in office per week (You may be asked to work your first 90 days in office)

Essential Functions :

  • Oversee, facilitate, and conduct daily proposal activities, including strategy sessions, team meetings, content development, editing, reviews, graphics / formatting, and production
  • Facilitate meetings to develop proposal strategies and solutioning to include collaborating with team to develop win themes, ghost themes, value discriminators, and identify risk
  • Understand company service offerings, experience, and capabilities
  • Review and analyze the RFP / RFQ / RFI to create compliant proposal outlines, compliance matrix, proposal schedule, kickoff meeting materials, or other required proposal development artifacts
  • Review, organize, and edit written documentation to improve clarity
  • Maintain proposal timelines by tracking status of each proposal within the process and providing assignment updates during staff meetings and proposal reviews
  • Collaborate with the Proposal team and sales lead to integrate win strategy, themes, and competitive advantages into proposals
  • With the proposal team, analyze RFP / RFI / RFQ documents and develop action plans, project plans, outlines and templates that adhere to the solicitations' requirements.
  • Establish and maintain the SharePoint collaboration folder for each proposal
  • Leverage established proposal processes to drive content creation and develop high-quality sections in collaboration with the content creators / writers
  • Take ownership of proposal quality for color reviews and final delivery by performing rigorous quality assurance checks on draft and final documents
  • Ensure the high-quality content and appearance of final proposal deliverables is in keeping with brand guidelines
  • Conduct and document proposal lessons learned and implement actions to improve process efficiency
  • Support proposal delivery and production activities as needed
  • Responsible for the physical proposal production processes including ensuring appropriate inventory of proposal and print supplies and shipping / tracking of the final submission to the prospect
  • Support special projects and complete other responsibilities associated with the position such as event planning, preparation of marketing or business development materials
  • Knowledge and Skills :

  • Ability to conduct B2B engagements in a professional and appropriate manner
  • Proficiency in Microsoft Office Suite, especially Word, Excel, PowerPoint, Visio
  • Experience with or working knowledge of proposal automation systems in general and Qvidian in particular a plus
  • Excellent communication, organizational skills, and editorial judgement
  • Ability to multi-task in a fast-paced environment.
  • Exceptional people skills
  • Willingness and ability to work overtime as required by deadlines and resource constraints
  • Ability to remain calm during stressful work periods
  • Ability to manage multiple priorities / tasks, and possess strong organizational skills
  • Education and Work Experience :

  • Bachelor's Degree in Marketing, Journalism, or related field
  • 2-4 years' experience as a proposal coordinator in a proposal development environment
  • At least 2 years' experience in leading proposals for public entities with costs greater than $15M
  • At least 2 years' experience in working with an automated proposal application
  • Experience in Facility Services industry preferred but not required
  • Work Environment :

  • Medium-to-large office environment
  • Fast-paced office environment
  • Noise level in the work environment is usually moderate
  • Exposed to a combination of normal office type environments and shop environments
  • When you join Flagship...

    You're joining a company truly committed to making the best decisions for their clients. You'll have the ability to contribute directly to our success and future growth. Our innovative facility solutions help America's companies reach their goals and provide the best workplace possible for their employees.

    Whether you're a manager, a marketer, a facility technician or a janitor, at Flagship you can make a positive impact on our clients' offices and worksites and advance as far as your skills will take you. Whether you are interested in turning wrenches or operating an autonomous scrubber, join our team of the best and brightest. We offer great pay, amazing benefits and opportunity to learn and grow in every role. Join us and do your best work!

    Physical Demands :

    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

    While performing the duties of this job, the employee is occasionally required to stand, walk, sit, use hands to finger, handle, or feel objects, tools, or controls, reach with hands and arms, climb stairs, balance, stoop, kneel, crouch, talk or hear. Physical requirements include stooping, standing, climbing and frequent lifting of a minimum of 40 lbs. of office and facilities equipment. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Under The Americans with Disabilities Act reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Other Duties :

    Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

    Work Authorization / Security Clearance :

    Authorized to work in the U.S.

    Equal Employment Opportunity Employer :

    Flagship is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law. We also consider qualified applicants with criminal histories, consistent with applicable federal, state and local law.

    Americans with Disabilities Act :

    Under the Americans with Disabilities Act, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of their job.

    If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!