Operations coordinator serp_jobs.h1.location_city

Coordinator, Recruiting Operations (Athletics)

The Athletics Department is dedicated to excellence in collegiate sports, building a modern model of intercollegiate athletics fostering a culture of integrity, innovation, and student-athlete success. The Recruiting Operations Coordinator is the lead team member in the creation, implementation and execution of the programs in campus recruiting operations. This role is responsible for creating and communicating itineraries to recruits, their families and the coaching / recruiting staff prior to the on-campus visit. They work with vendors (hotels, restaurants, entertainment) prior to visits and will have a reach to different departments on campus (Academics, Housing, Player Development) to create a unique visit experience.

This position requires the ability to work a flexible schedule, including nights and weekends, and travel as needed.

Outstanding UA benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; UA / ASU / NAU tuition reduction for the employee and qualified family members; retirement plans; access to UA recreation and cultural activities; and more!

Duties & Responsibilities

Unofficial Visits

• Oversee the creation and implementation of all unofficial visit plans and itineraries.
• Oversee on campus tours (facility, campus, academics, housing) for unofficial visits.
• Oversee Home Game Recruiting Tailgates / Gameday Visits / Spring Ball / Junior Days.
• Entry / Ticket Distribution, Event setup and breakdown.
• Production of lanyards for recruits and guests.
• Food, Beverage and entertainment arrangements for tailgates.
• Submit all receipts / meals lists to within business office protocol.
• Create and submit all ARMS forms needed for unofficial visits (including receipts, etc..).
• Execute the logistics of the unofficial visit itinerary (Hotel Check In, Hotel Room Lists, Advancing Meals, Tours and Meetings).

Official Visits

Administrative

Knowledge, Skills and Abilities :

Minimum Qualifications

Preferred Qualifications

Rank

Tenure Information

FLSA

Exempt

Full Time / Part Time

Full Time

Number of Hours Worked per Week

40 + nights and weekends

Job FTE

1.0

Work Calendar

Fiscal

Job Category

Athletics

Benefits Eligible

Yes - Full Benefits

Rate of Pay

Depends on Experience

Compensation Type

salary at 1.0 full-time equivalency (FTE)

Type of criminal background check required :

Name-based criminal background check (non-security sensitive)

Number of Vacancies

Target Hire Date

Expected End Date

Contact Information for Candidates

Ben Thienes Associate Athletic Director, Football Administration bthienes@arizona.edu 520-621-2043

Open Date

12 / 2 / 2025

Open Until Filled

Yes

Documents Needed to Apply

Resume, Cover Letter, and One Additional Document

Special Instructions to Applicant

Please submit Resume, Cover Letter, and the answers to the following questions as the Additional Document. Thank You.

1. Describe your knowledge and understanding of NCAA and Big-12 rules and regulations, as they pertain to recruitment and regulations?

2. Please list below any experience you have had since 2015 with high school or college student-athletes. This includes working or volunteering in any capacity with a high school, AAU, sports club, junior college or 4-year institution student-athlete, athletics team or department.

3. Applicants for this position are subject to the following NCAA Bylaws 11.4.2, 11.4.2.1, 11.4.2.2, 11.4.3, 11.4.3.1, 11.4.3.2, 11.4.4, 11.4.4.1, and 11.4.4.2. You may be asked about these Bylaws in an interview, and you may be asked to sign a future affirmation confirming the same prior to or upon your employment by The University of Arizona, if you are selected for employment. Do you understand that by submitting your application for employment you are affirming that you have read these Bylaws, and that such Bylaws would not preclude your employment by The University of Arizona?

4. Are you the parent, coach, relative or guardian of a prospective student-athlete (i.e., student in 9-12 grade or 712 grade for men's basketball or junior college student) in the sport