Purpose of Your Job Position :
Payroll-HR Support Associate is responsible for the overall operations of the payroll and Human Resources Administrative functions of the facility. Duties include Payroll, Personnel On-Boarding / Records, and Benefits Administration, and provide administrative support to the Executive Director and Diakonos Director of Human Resources.
DUTIES AND RESPONSIBILITIES
Correct missed punches daily in timekeeping system, with appropriate documentation and approvals
Submit hours and payroll changes per current payroll processing schedule prior to pay dayEnsure updates for newly hired and terminated staff are posted to payroll software promptly and per scheduleRespond to employee inquiries regarding payroll in a timely mannerProcesses required enrollments and terminations documents through payroll and insurance providers to ensure accurate record keeping and proper deductionsAct as liaison between employee and support staffEnsure monthly Quality of Care Report completedHR Administrative Support FunctionsPerforms recruitment activities including posting, tracking and updating open positions and candidate status using job boards and related software, as assigned. Maintains records related to same
Responsible for completing and maintaining all functions of OKScreen such as background check, licenses, employee roster, provisional and permanent employees, re-checks, auto flag activities and ensuring complianceConducts new employee orientations at facility to ensure employees gain an understanding of benefit plans and enrollment provisionsStrives to ensure employee understanding of benefit programs by, regularly counseling employees / dependents as situations arise. Resolves employee issues related to health and welfare plans, refers difficult or very complex complaints to insurance agent and / or support team as neededActs as a resource for employees to ensure their understanding and compliance with benefit and HR policies and regulationsAssists with annual benefit open enrollment period each year, as needed. Processes benefit changes, including enrollment and termination forms within deadlinesEnsures incident reports and related Workers Compensation claims are completed and submitted in a timely mannerAssists in the completion of responses to unemployment claims and provides backup documents as requiredMaintains authorized personnel filing system that meets the needs of the facility and complies with current employment practicesAssists with preparation of annual affirmative action plan, if applicableCompletes personnel-related reports for management as requestedOffice Administration FunctionsAnswers phones, order office supplies, correspondence, maintains copy machines, and related office equipment, as required
Files all documents as requiredMaintains a good working relationship with residents, patients and their families, and facility personnel and support staffAttends in-service training classes, daily stand-up meetings, and other meetings as requiredProvide supporting documents for auditsPersonnel FunctionsCreate and maintain an atmosphere of warmth, personal interest, and positive emphasis, as well as a calm environment throughout the facility
Assist in recordkeeping and documentation of attendance and tardiness for employee performance appraisals, as assignedConfirm license / certification and current standing with state approved agencies for all new hires prior to orientation date. Update Kronos and OKScreenMaintain confidentiality of all pertinent employee informationReport known or suspected incidents of fraud to the AdministratorEnsure that departmental computer workstations left unattended are properly logged off or the password protected automatic screen-saver activates within established facility policy guidelinesStaff DevelopmentProvide each newly hired personnel with orientation schedule
Facilitate quality orientation program by communicating new hire orientation schedule to unit manager and unit staff who will participate in orientationAttend in-service training programs as scheduledAssist with recordkeeping for facility in-service education, and orientation classes for newly hired personnelExpectations :
Adhere to all policies, procedures and practicesDemonstrate flexible and efficient time management and ability to prioritize workloadWork effectively and relate well with others Including superiors, colleagues, and individuals inside and outside the facilityExhibit a professional manner in dealing with others and works, to maintain constructive working relationshipsReport to work at the scheduled time and is seldom absent from workAbility to multitask in fast paced environmentComplete work in a timely, accurate, and thorough manner and is conscientious, about assignmentsWorking knowledge of personal computer and application software such as Microsoft Office Word, Excel, OutlookAbility to sit for long periods of timeAttention to detailStrong organizational, written, verbal and interpersonal skillsTyping (at least 50 wpm) / Computer skills / Calculator skills