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Administration Coordinator Engineering

Administration Coordinator Engineering

Beacon Health SystemSouth Bend, Indiana, United States, 46601
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Administration Coordinator Engineering.Reports to the Manager / Director, MHSB Engineering Department with dotted line to Beacon VP Facilities Construction & Real Estate (FCR).Under minimal supervisi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Travel Registered Nurse, Endoscopy - $2,356 per week

Travel Registered Nurse, Endoscopy - $2,356 per week

Genie HealthcareMishawaka, IN, United States
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Genie Healthcare is seeking a travel nurse RN Special Procedures for a travel nursing job in Mishawaka, Indiana.Job Description & Requirements. Genie Healthcare is looking for a RN to work in GI / E...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Urology

Urology

AMN HealthcareMISHAWAKA, IN, United States
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Job Description & Requirements Urology StartDate : ASAP Available Shifts : 8 Pay Rate : $550000.Advance your urology career in a dynamic practice. A not-for-profit, multi-hospital health system seeks a...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Maternal-Fetal Medicine Position - Integrated Healthcare System in NE Indiana!!

Maternal-Fetal Medicine Position - Integrated Healthcare System in NE Indiana!!

Doctor’s Choice Placement ServicesMidwest / Plains, Indiana, US
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Maternal-Fetal Medicine Position - Integrated Healthcare System in NE Indiana!!.Hospital seeks a BE / BC, fellowship trained, Maternal-Fetal Medicine physician to join one of the largest womens healt...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Adjunct Faculty- Business Administration

Adjunct Faculty- Business Administration

Ivy Tech Community CollegeSouth Bend, IN
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GENERAL PURPOSE AND SCOPE OF POSITION : .Adjunct Faculty are hired each semester on an as-needed basis.Adjunct Faculty are responsible for creating a learning environment that assists students in rea...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Travel Cath Lab Technologist - $2,936 per week

Travel Cath Lab Technologist - $2,936 per week

ALOIS HealthcareSouth Bend, IN, United States
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ALOIS Healthcare is seeking a travel Cath Lab Technologist for a travel job in South Bend, Indiana.Job Description & Requirements. The Cardiac Cath Lab Tech performs advanced diagnostic and interven...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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OB-GYN Physician Needed in Indiana; Fantastic Incentives

OB-GYN Physician Needed in Indiana; Fantastic Incentives

CHG HealthcareSouth Bend, IN, US
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Come practice in a truly excellent Indiana location.This is one of the largest cities in Indiana, and it offers great college-town amenities like sports venues, concerts, public lectures, and art e...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Travel Telemetry Oncology Registered Nurse - $2,208 per week

Travel Telemetry Oncology Registered Nurse - $2,208 per week

Access HealthcareSouth Bend, IN, US
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Access Healthcare is seeking a travel nurse RN Telemetry for a travel nursing job in South Bend, Indiana.Job Description & Requirements. Access Healthcare Job ID #72608376.Pay package is based o...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Travel Telemetry RN (Cardiac Step-Down)

Travel Telemetry RN (Cardiac Step-Down)

Planet HealthcareSouth Bend, IN, US
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Planet Healthcare is seeking a travel nurse RN Cardiac PCU - Progressive Care Unit for a travel nursing job in South Bend, Indiana. Job Description & Requirements.Cardiac PCU - Progressive Care ...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Administration Specialist

Administration Specialist

VirtualVocationsSouth Bend, Indiana, United States
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A company is looking for an Administration Specialist to join their administration team.Key Responsibilities Enter audits and loss control inspections into the management system Assist with impo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
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RN Healthcare Coordinator

RN Healthcare Coordinator

Benchmark Human ServicesSouth Bend, IN, US
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Benchmark Human Services has grown to become one of the most respected organizations in the country in the areas of intellectual and developmental disabilities (IDD) and behavioral health.Benchmark...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Family Practice - Without OB Physician - Steele Healthcare Solutions

Family Practice - Without OB Physician - Steele Healthcare Solutions

Steele Healthcare SolutionsSouth Bend, IN, US
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We have an exciting opening for a dedicated and innovative Family Medicine Physician (or IM / Peds) at an advanced primary care clinic in South Bend, Indiana. In this role, you will offer primary care...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Senior Consultant, Healthcare Safety & Reliability

Senior Consultant, Healthcare Safety & Reliability

PSouth Bend, IN, US
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PG Forsta is the leading experience measurement, data analytics, and insights provider for complex industriesa status we earned over decades of deep partnership with clients to help them understand...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Healthcare Facilities Manager

Healthcare Facilities Manager

ENFRASouth Bend, IN, US
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At ENFRA, we blend a rich history with a forward-looking vision.With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative ener...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Local Contract Registered Nurse, Endoscopy - $51 per hour

Local Contract Registered Nurse, Endoscopy - $51 per hour

Stability HealthcareMishawaka, IN, US
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Stability Healthcare is seeking a local contract nurse RN Special Procedures for a local contract nursing job in Mishawaka, Indiana. Job Description & Requirements Specialty : Special Procedures Disc...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Travel Registered Nurse, Endoscopy - $2,290 per week

Travel Registered Nurse, Endoscopy - $2,290 per week

Voca HealthcareMishawaka, IN, United States
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Voca Healthcare is seeking a travel nurse RN Special Procedures for a travel nursing job in Mishawaka, Indiana.Job Description & Requirements. Are you an experienced Endoscopy RN looking for your ne...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Healthcare Facilities Manager

Healthcare Facilities Manager

BernhardSouth Bend, IN, US
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At ENFRA, we blend a rich history with a forward-looking vision.With over 100 years of experience, we are a pillar of stability in the energy infrastructure industry and a leader in innovative ener...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
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Licensed Healthcare Insurance Agent – Remote USA

Licensed Healthcare Insurance Agent – Remote USA

TTECMishawaka, Indiana, US
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Licensed Healthcare Insurance Agent – Remote USA Be the spark that brightens days and ignite your career with TTEC’s award-winning employment experience. As a Licensed Healthcare Insurance Agent wor...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Executive Assistant, Executive Administration, South Bend, IN

Executive Assistant, Executive Administration, South Bend, IN

1st Source BankSouth Bend, IN , US
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Provides strategic executive support to the Chairman of the Board (COTB), CEO, or President of the Bank, handling complex and confidential administrative duties. Manages digital workflows, coordinat...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Travel Endoscopy RN

Travel Endoscopy RN

ADN HealthcareMishawaka, IN, US
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ADN Healthcare is seeking a travel nurse RN Endoscopy for a travel nursing job in Mishawaka, Indiana.Job Description & Requirements. Our Client is currently seeking Endoscopy for positions in Mi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Administration Coordinator Engineering

Administration Coordinator Engineering

Beacon Health SystemSouth Bend, Indiana, United States, 46601
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Administration Coordinator Engineering

2,000.00 Sign On Bonus

Reports to the Manager / Director, MHSB Engineering Department with dotted line to Beacon VP Facilities Construction & Real Estate (FCR). Under minimal supervision performs a variety of administrative and coordination responsibilities. Responsibilities include data entry, greeting visitors, setting up appointments, filing, record keeping, bookkeeping, managing CMMS (Computerized Maintenance Management System, department infrastructure project management, and assistance with development and management of expense and capital budgets.

MISSION, VALUES and SERVICE GOALS

  • MISSION : We deliver outstanding care, inspire health, and connect with heart.
  • VALUES : Trust. Respect. Integrity. Compassion.
  • SERVICE GOALS : Personally connect. Keep everyone informed. Be on their team.

Performs a variety of administrative support functions to support department needs by :

  • Receiving telephone calls, greeting visitors and providing routine information as necessary.
  • Operating standard office equipment and utilizing word processing, spreadsheets (Microsoft Excel) and graphics software programs to prepare a variety of items (i.e., correspondence, forms, charts, statistical tables, records, change orders, check requests, purchase orders, transmittals, financial reports).
  • Assisting the Director / Manager by gathering information, preparing spreadsheets and providing any other additional follow up to ensure completion of projects.
  • Contacting contractors and vendors to request work to be done or to follow up on the status of an order, the timeline for receipt and / or completion and following up until completed or received. Coordinating between user groups and contractors for projects, repairs, etc.
  • Issuing and tracking Contractor badges, keys and access swipe cards.
  • Preparing files, records, charts, etc.; also making labels, indexing, gathering required standard information and posting information.
  • Receiving, sorting and distributing interoffice and outside mail; also photocopying various materials and making miscellaneous deliveries as requested.
  • Also searching for and obtaining reports, charts, copies, etc. to complete files.
  • Assisting in the day-to-day monitoring of contractor services.
  • Maintaining the filing system (for example, filing, retrieving and delivering records, charts, etc.) as needed.
  • Processing and tracking invoices for operating and capital expenditures . Follow up and reconciliation of invoices with Accounts Receivable and Payable.
  • Assisting department staff in the day-to-day operation, maintenance, and timecard approval of the Beacon System timecard system.

    • Provides administrative assistance to Vice President by :

  • Maintaining executive's calendar, scheduling, and arranging meetings, conference, appointments, etc.; and assuring a smooth flowing workday.
  • P roviding all pertinent data / material required for productive meetings, appointments and professional presentations.
  • Preparing in final form from notes, dictation, rough draft, or general instructions, a variety of correspondence, forms, charts, statistical tables, and reports of a highly confidential and / or sensitive nature.
  • Establishing and maintaining or directing the maintenance of record keeping and filing systems for the administrative office.
  • Coordinating travel arrangements for executive, board, and medical staff members, including but not limited to, hotel, air, and automobile reservations and conference / seminar registrations.
  • Preparing itineraries and other correspondence regarding travel plans and procedures. Assisting in the processing of travel expense reimbursement reports.
  • Gathering data and information, performing semi-complex calculations, and summarizing information or preparing reports as directed.
  • Coordinating or participating in events and projects related to executives area of responsibility.

    • Computerized Maintenance Management System (CMMS)

  • Managing day to day operations of CMMS. Includes being point person between internal and external customers, managing MHSB Engineering telephone Hotline during weekdays. Entering work orders in the system. Assisting Manager / Director in the overall management of CMMS. Creating, updating, and managing department staff PM assignments. Overseeing the maintenance of all records required by regulatory organizations.
  • Ensuring the preparation and maintenance of all necessary maintenance and inspection reports (i.e. mechanical, electrical, plumbing, HVAC, fire and life safety systems) in accordance with established departmental policies & procedures.
  • Overseeing the operation of all mechanical, electrical, plumbing, HVAC, and security operations, through the coordination of Properties Maintenance vendors and Beacon staff.
  • Maintaining quality assurance programs for maintenance.

    • Project Management

  • Assisting Manager / Director and department staff with project management responsibilities including coordination of project schedules and budgets. Assist in developing and establishing new departmental policies and procedures.

    • ORGANIZATIONAL RESPONSIBILITIES

    Associate complies with the following organizational requirements :

  • Attends and participates in department meetings and is accountable for all information shared.
  • Completes mandatory education, annual competencies and department specific education within established timeframes.
  • Completes annual employee health requirements within established timeframes.
  • Maintains license / certification, registration in good standing throughout fiscal year.
  • Direct patient care providers are required to maintain current BCLS (CPR), and other certifications as required by position / department.
  • Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
  • Adheres to regulatory agency requirements, survey process and compliance.
  • Complies with established organization and department policies.
  • Available to work overtime in addition to working additional or other shifts and schedules when required.

    • Commitment to Beacon's six-point Operating System, referred to as The Beacon Way :

  • Leverage innovation everywhere.
  • Cultivate human talent.
  • Embrace performance improvement.
  • Build greatness through accountability.
  • Use information to improve and advance.
  • Communicate clearly and continuously.

    • Education and Experience

    The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent. A minimum of three to four years of progressively more responsible experience (in order to gain knowledge of administrative and coordination procedures and develop organizational skills) is required.

    Knowledge & Skills

  • Demonstrates well-developed administrative and coordination skills. Also requires the ability to operate standard office equipment to meet the departments needs.
  • Demonstrates proficiency in basic computer skills including data entry, word processing and spreadsheets (Microsoft Office). A working knowledge of database applications is desired.
  • Requires a comprehensive understanding of Beacon Health System policies, procedures and operations in order to assume semi complex administrative assignments (i.e., arranging meetings, project work, answering routine and non-routine questions and assembling background information).
  • Requires basic math skills and some knowledge of accounting fundamentals.
  • Demonstrates the ability to be attentive to details, the analytical and organization skills necessary to work independently on projects and plan and prioritize ones workload, complete reports containing data from several sources and meet deadlines.
  • Requires well-developed interpersonal and communication skills needed to interact and communicate effectively with a wide variety of internal and external contacts.
  • Basic knowledge of applicable building codes, OSHA requirements, compliance requirements and any other applicable laws and regulations. Demonstrates basic knowledge of mechanical and electrical equipment and facilities management.

    • Working Conditions

  • Works in office and mechanical room environments with some lifting and moving of materials.

    • Physical Demands

  • Requires the physical ability and stamina to perform the essential functions of the position.

    • PIbcee22807302-30511-37023416