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Wickers, Wickers & Admans LLPTorrance, CA, United States
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Description
We are a 30-year boutique law firm in Torrance, in the area of South Bay, Los Angeles, with the primary practice areas of Probate, Will, and Trust Estate litigation and trust preparation. We're seeking a Legal Assistant to support our growing legal team. This is an excellent opportunity for a Legal Assistant seeking to expand their career who is interested in gaining fast-paced professional experience in a small South Bay firm.
Responsibilities
Handles standard administrative functions, including answering, screening, and placing phone calls; opening and routing mail as directed; managing files, records, attorney calendars, and time records; and preparing attorney expense reports
Proxies into the attorney's email (if permission is granted) to process new messages, maintain organized email folders on Clio, and keep the attorney apprised of priorities, handling proper filing of emails to Clio folders and doing activity entries for those emails
Anticipates attorney needs by proactively identifying potential issues and conflicts and taking the initiative to offer solutions and preempt needs
Prepares engagement letters and new client / matter memos, and updates active client / matter number lists to assist with the new business process
Utilizes tracking charts for keeping up-to-date records, with a special focus on billing and new business
Works in Clio to ensure up-to-date and accurate client billing.
Deposits and enters checks on Clio
Researches and makes complex travel arrangements for attorneys, including assisting with visa requirements
Prepares check requests for vendor invoices and actively follows up to ensure timely payment
Ensures proper functioning of all software and hardware being used by attorneys, in consultation with technology support staff
Performs responsibilities of other support services when needed, including but not limited to printing, scanning, duplicating, mailing, quality control, and hand-delivering packages
Create shells, type and format a variety of litigation pleadings and discovery documents
Prepare documents for filing and service
Electronically file and serve court documents as required by state, Federal, and local rules
All other duties as assigned or required
Organize our case filing systems to ensure all documents are properly sorted and easy to locate, and other administrative duties as needed
Qualifications
Applicants must be able to type 65 words per minute or faster.
One year of experience in a law firm in an administrative or secretarial role
Each team member is expected to provide professional, efficient, and thoughtful support to the attorneys. Each team member should think critically and use common sense and problem-solving skills while maintaining a positive, professional attitude at work. In our work, we act as a cohesive team to reach common goals on the client's behalf
Candidates should possess high-level organizational skills, and time-management skills
Must have strong interpersonal skills and talent for writing and grammar