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Dental office manager • richmond ca
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Full-Time Dental Assistant - Oakland, CA Pay : $28 / hour - Travel Reimbursement - Consistent Schedule Company : Comprehensive Mobile Care Looking for a role where your work actually makes a difference...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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job_description.job_card.job_descriptionAssist with maintaining project files, logs, correspondence, and administrative records in accordance with standards. Support project teams with copying, scanning, printing, and distribution of drawings, submittals, reports, and meeting materials. Help track administrative deliverables such as safety paperwork, training records, and personnel documentation. Coordinate the flow of information between office, field teams, and corporate departments. Manage calendars, schedule meetings, prepare agendas, and support meeting logistics (room setup, virtual links, materials). Assist with preparing project memos, notices, sign-in sheets, and communication to internal and external stakeholders. Coordinate travel arrangements, vehicle use, training schedules, and project event logistics. Support visitor management, including security protocols, sign-in procedures, and required safety documentation. Assist with invoice processing, expense tracking, and coordination with the project accounting and procurement teams. Support payroll-related tasks such as collecting timesheets, verifying records, and coordinating with HR. Help manage shipping, receiving, mail distribution, and courier arrangements. Provide administrative assistance to superintendents, field engineers, and project managers as needed. Support the preparation of reports, binders, project manuals, and compliance documentation. Assist with maintaining office safety procedures and coordination with safety team. 5+ years of administrative or office management experience, preferably in construction, engineering, or industrial environments. Strong organizational and multitasking skills with the ability to prioritize competing deadlines. Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and experience with document management systems. Excellent communication skills, both written and verbal. Ability to work independently while providing strong support to a diverse project team. Experience supporting major transportation, bridge, or public infrastructure projects. Familiarity with construction terminology, project documentation, and workflow processes. Experience with project management software (Bluebeam, Procore, SharePoint, etc.).
Job Description
Company
We are a leading heavy civil contractor delivering complex transportation and infrastructure projects across the United States. Our projects represent the most iconic and technically advanced undertakings in the nation, requiring exceptional coordination, documentation, and administrative support. We are dedicated to operational excellence, safety, and teamwork throughout this landmark effort.
We are seeking an organized, proactive, and detail-oriented Office Manager to support daily administrative and operational needs for the project team.
Position Overview
The Office Manager will oversee the administrative functions of the project office, supporting project leadership, engineers, field teams, and corporate departments. This role is responsible for ensuring efficient office operations, managing documentation workflows, coordinating project logistics, and maintaining a professional and organized work environment. The ideal candidate excels in communication, multitasking, and problem-solving, and is comfortable working within a fast-paced construction project environment.
Key Responsibilities
Office Administration & Workflow Management
- Manage daily operations of the project office, ensuring a clean, organized, and well-functioning environment.
- Oversee office supplies, equipment, and procurement; maintain inventory and coordinate with vendors as needed.
- Serve as the main point of contact for office-related inquiries from staff, subcontractors, and visitors.
- Support onboarding / offboarding processes for project personnel (badges, IT coordination, documentation, orientation scheduling).
Project Documentation & Support
Scheduling, Coordination & Communication
Financial & Administrative Support
Project Operations Support
Qualifications Required
Preferred