Administrative supervisor serp_jobs.h1.location_city
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Administrative supervisor • chicago il
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About the job Administrative Assistant.We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of our engineering firm.As an essential m...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Located in Chicago, IL, this contract position requires an Administrative Assistant to support various departments.Responsibilities include managing calendars, organizing meetings, and handling tra...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Back Office Support Position Responsibilities.Receive the daily recap sheets from field employees and reconcile with electronic time entry system.
Make updates as necessary and submit for approval.T...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Muchin College Prep-Contingent / Temp Administrative Assistant.Noble's mission is to ensure that all students have equitable and positive school experiences that equip them to complete college and le...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
At Pocket Ledge, we’re more than just a marketing company – we’re your dedicated partner in achieving business excellence.
With a passion for innovation and a commitment to results...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
The Administrative Assistant will provide clerical support for the FCA field office to accomplish the FCA mission and vision and reflect the FCA Core Values in the ongoing work of that office.These...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Are you an organized, detail-loving multitasker who thrives on keeping things running smoothly behind the scenes?.We're looking for an energetic and dependable Administrative Assistant to support o...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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Specific responsibilities include calendar management, tra...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Chicago, IL (Hybrid – Onsite 3–4 days / week).Monday–Thursday onsite; Fridays remote.This position is eligible for medical, dental, vision, and 401(k).
Addison Group is hiring on beh...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Please be advised that the most accurate and up-to-date information about our open roles—including job descriptions, compensation, and benefits—can only be guaranteed on our official jo...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
While we appreciate every application, only those whose qualifications most closely align with the role will be contacted for next steps.
We kindly ask for your patience as we carefully review all s...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
We are seeking a detail-oriented, proactive, and Bilingual (Spanish-English).This full-time, on-site role is based at.Crescent Cleaning in Chicago, IL.
AM to 5 : 00 PM, Monday through Friday.The ideal...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_1_day
Serves as the representative of hospital administration and management in their absence.Maintains an environment to meet patient and family needs for safety, comfort, education and support.Refers s...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_30
Administrative Assistant WC Claims and TPA Management.Chubb is the worlds largest publicly traded property and casualty insurer.
With operations in 54 countries Chubb provides commercial and person...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_hours
Business Unit : Rush Medical Center Hospital : Rush University Medical Center Department : Comprehensive Stroke.Work Type : Full Time (Total FTE between 0.
Work Schedule : 8 Hr (8 : 30 : 00 AM - 4 : 30 : 00 PM)....serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
Join Kelly Services and work in a fast-paced, dynamic environment where you will have the opportunity to learn and grow.As an Administrative Assistant, you will provide support to a team or departm...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
TeleSolv Consulting has an immediate opportunity to work with the Federal Government as a.Tier 4 Public Trust Background investigation.
This is an ONSITE position based at the airport in Chicago, IL...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
The Audit team at Topel Forman is looking for a smart, self-driven, reliable, and well-rounded Administrative Assistant to join their team.
As the Administrative Assistant, you will support the Audi...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
This role offers the opportunity to directly support efforts that advance education equity and expand opportunities for young people across Chicago and Lake County.
Reporting to the Executive Direct...serp_jobs.internal_linking.show_moreserp_jobs.last_updated.last_updated_variable_days
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job_description.job_card.job_descriptionAssist engineers and project managers with administrative tasks related to ongoing projects. Track project schedules, deadlines, and milestones to ensure that all team members are aligned. Prepare and maintain reports, spreadsheets, and presentations for project updates and client communications. Assist with contract preparation, procurement documents, and other related paperwork. Act as a liaison between internal teams and clients, ensuring effective communication and timely delivery of project updates. Maintain accurate and up-to-date records of contracts, project documents, invoices, and other relevant materials. Handle confidential and sensitive information with discretion and in accordance with company policies. Assist in data entry, ensuring accuracy and timely updates of company records and databases. Support document submission processes for engineering projects, ensuring compliance with industry standards and regulations. Serve as the first point of contact for clients, vendors, and stakeholders, ensuring a professional and friendly interaction. Facilitate communication between various departments, ensuring timely responses to inquiries and requests. Assist in the preparation of client presentations, proposals, and other marketing materials. Foster positive relationships with clients and vendors, supporting the companys mission to build long-term partnerships. Assist with basic accounting tasks, such as invoicing, expense tracking, and processing payments. Ensure that purchase orders, invoices, and receipts are properly documented and processed in accordance with company procedures. Assist in maintaining budgets for ongoing projects, working closely with the finance team to ensure accuracy. High school diploma or equivalent; additional administrative or business certifications preferred. 1+ years of experience in an administrative role; prior experience in an engineering or technical environment is a plus. Proficiency with office software, including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems. Strong communication skills (written and verbal) with a professional and courteous demeanor. Excellent organizational and time-management abilities, with the ability to handle multiple tasks and deadlines. Ability to work independently and as part of a collaborative team. Detail-oriented with a high degree of accuracy in all administrative tasks. Proactive and solution-oriented attitude toward challenges and problem-solving. Monday to Friday 401(k) matching Dental insurance Health insurance Life insurance Paid time off (PTO) 401(k) matching Dental insurance Health insurance Life insurance Paid time off (PTO)
About the job Administrative Assistant
We are seeking an organized, proactive, and detail-oriented Administrative Assistant to support the daily operations of our engineering firm. As an essential member of our team, you will play a critical role in ensuring smooth office operations, facilitating communication across departments, and helping maintain our commitment to excellence and client satisfaction.
Note : The role is strictly for candidates within the United States onlu.
The ideal candidate will have a strong administrative background, excellent communication skills, and the ability to juggle multiple tasks in a fast-paced environment. Experience within an engineering or technical setting is preferred, but not mandatory.
Key Responsibilities
1. Office Administration & Coordination
- Manage day-to-day office activities to ensure smooth operation and workflow.
- Coordinate office supplies and inventory management, ensuring that essential equipment and materials are always available.
- Handle incoming calls, emails, and correspondence, responding to inquiries and directing them to the appropriate team members.
- Assist in maintaining and organizing physical and electronic filing systems for projects, documents, and contracts.
- Organize and schedule meetings, appointments, and events for team members, including internal and external client meetings.
- Prepare and distribute meeting agendas and minutes, ensuring all team members are informed and prepared.
- Assist with travel arrangements and itineraries for employees, including booking flights, accommodations, and transportation.
- Maintain office safety and cleanliness, addressing any administrative issues promptly.
2. Project Support & Coordination
3. Document Management & Data Entry
4. Communication & Client Relations
5. Financial Support & Administration
Skills & Qualifications
Required Skills & Qualifications :
Job Types : Full-time
Pay : $21.00 - $26.00 per hour
Experience : 1 year (Preferred)
Expected hours : 40 per week
Work Location : Hybrid
Schedule :
Benefits :
Package Details