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Review and process student, agency, and vendor accounts
Prepare billings, and process payments and refunds
Process student payment plans, exemptions, and contracts in the College's enterprise resource planning system and ensure the accuracy of data
Assist students and agencies with questions pertaining to their accounts
Establish and maintain confidential files
Perform in-house collection activities
Perform cashiering duties
Provide data and prepare financial reports and statements
Perform related duties of a similar nature or level
The work schedule for this position is flexible and may include working evenings and weekends. The needs of this position require district-wide rotations to each campus.
Duties and responsibilities include :
Generating student payments
Verifying transactional accuracy
Generating and compiling information from the Enterprise Resource Planning system
Reconciling Enterprise Resource Planning or similar records
Compiling and reporting tax information
Researching and preparing reports
Coordinating accounting processes to meet audit and fiscal deadlines
Accepting payments, such as for tuition, fees, and other charges
Initiating payments including student refunds
Posting various charge and payment items within the Enterprise Resource Planning system
Reconciling and adjusting student accounts
Providing exceptional customer service
Job requirements :
High School Diploma or General Equivalency Degree and one to three years of accounting, bookkeeping, or related experience
or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above
Preferred :
Associate's degree in Accounting, Finance, or a closely related field of study
Three to five years of accounting, bookkeeping, or related experience
The ideal candidate will have the following knowledge, skills, and abilities :
Demonstrated high-quality judgment and decision-making using critical thinking and complex problem-solving techniques
Modern principles of finance and business services including accounts receivable
Applicable state and federal laws and regulations that apply to financial services and operations in a public organization
Financial information systems including cloud-based and Enterprise Resource Planning systems
Computers, including portable computing devices and applicable peripherals, operating systems, and software
Application of new policies, processes, and procedures to streamline workflow in complex organizations
Implementation of technological solutions to automate and streamline business processes
Openness to change and continuous process improvement
Implementing improvements to processes and procedures
Application of relevant laws and regulations as they apply to finance and financial services in a public institution
Managing change and handling sensitive topics
Preparing basic documents and reports
Analyzing complex situations
Effectively communicating technical or complex information in English, both orally and in writing
Establishing and maintaining cooperative working relationships with a broad range of constituents, including the College community and the public
Superior customer service and interpersonal skills and multitasking abilities